Although there is some resistance to automation fearing that technology is going to render human run operations redundant, automation has always acted as a positive catalyst for industrial development. Digital HR tools are now available to handle most of the administrative work which means that HR professionals can handle decision-making functions and coordination.
Today, various HR management tools handle tedious administrative tasks freeing up the HR department to concentrate on more strategic roles for the organization. Shifting from hierarchical structures to matrix structures is the new trend and project focused departments needs HR to assume more responsibility in change and people management. This redefined function is becoming more important as companies continue to grow and merge financial and strategic problems into a harmonized corporate strategy.
Automation of administrative HR functions is becoming a standard practice across many organizations, and companies that resist the process of automation are being left behind. They are merely reduced to surviving in a highly competitive market instead of flourishing.
Here, we present a list of a few HR processes that should be automated in your company.
#1. On boarding Process: The on-boarding process includes training, signing contracts, orientation, and other basic functions that can consume HR professionals time. So, automating the administrative aspects of on-boarding provides new employees a streamlined introduction about the organization.
Personal dashboards can help employees to input everything starting from personal information to bank details. Employees can also have the access to important organizational information, checklists, and training videos to make it easier for them on their first day.
#2. Recruitment Process: An automated HR system can provide granular insights into your hiring processes, enabling you to measure recruitment success across teams and locations. It is important for you to know how well the recruitment is doing and having the suitable data to drill down into areas for improvement will enhance the standard of the workforce.
An applicant tracking system (ATS) helps to store information about potential recruits and provides all the related parties with the access to update information about every candidate continuously. Video interviews are a source to utilize the internet and seek out for the most suitable talent regardless of their geographical location.
#3. Payroll Management System: Payrolls can turn out to be logistical nightmares between pulling information from legacy systems and managing compliance obligations. An integrated HR and payroll management system can eliminate significant amounts of mundane administrative work for the human resource professionals. It can also help to streamline the data protection process and free HR from any kind of data security concerns.
#4. Tracking Employee Timesheets: Automated tracking of employee timesheets eliminates the need for tracking them manually and boosts the efficiency of the entire process by minimizing the chances of making errors and miscalculating hours.
It speeds up the validation process and eradicates the need for HR professional to update an employee’s record manually. It is easier for the employees to track their time from any location using a smart device, and the information gets updated in the system immediately.
#5. Performance Appraisal: At times, performance appraisals get overlooked when managers don’t get the time to go through it. But performance metrics gets updated with an automated process and the management can receive real-time and updated information on an employee’s performance.
This in turn, can provide correct evaluations for an employee and makes it simple for them to recognize whether the targets have been met. Such kind of metric-driven review can enhance the overall employee engagement and performance.
#6. Monitoring Employee Benefits:
Tracking employee benefits can be challenging and tedious work. With real-time analytics both managers and employees know what is needed to be achieved and can progress towards the performance rewards in just a simple click or tap through their mobile application. They also have the ability to access self-service option that will enable them to access their compensation information quickly and easily.
#7. Time-Off Requests: Searching through emails for time-off requests of employees and updating them manually is a thing of the past. Automated workflows turn this into a seamless procedure where approvals can be sought quickly, and holiday allowances get updated automatically. It is easy to calculate time taken and requested and ensures a faster process for managers and employees.
To Sum Up
Whether it is about improving the efficiency of HR administrative work, security of highly sensitive data, or minimizing human error, HR automation can prove to be extremely helpful, enabling businesses to lead their HR team into the future.
Charles harden is a freelance content writer at SutiHR, who frequently writes articles on Cloud Computing/SaaS, HR, Business and ERP trends.